Privacy Policy

Introduction

Merrimack County(“the Agency,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you interact with our recruiting platform, website, or SMS messaging program. Please read this policy carefully. By submitting an application or opting in to our SMS program, you agree to the practices described in this policy.

Information We Collect

We may collect the following types of personal information:

• Personal identifiers: your name, email address, phone number, and mailing address
• Application information: employment history, references, certifications, and other information you provide as part of an application
• Device and usage data: IP address, browser type, and pages visited on our recruiting website
• SMS communication data: your mobile phone number, opt-in status, and message history

How We Use Your Information

We use the information we collect to:

• Review and process your employment application
• Communicate with you regarding your application status, open positions, and next steps in the hiring process
• Send SMS notifications related to hiring events, application updates, and recruitment activities (only with your consent)
• Schedule interviews, background checks, and other pre-employment activities
• Improve our recruiting processes and candidate experience
• Comply with applicable federal, state, and local laws and regulations

SMS Communications

If you opt in to our SMS program, your phone number will be used solely to send you recruitment-related text messages. We will not use your number for any other purpose or share it with third parties for marketing. You may opt out at any time by replying STOP to any message. For complete terms governing our SMS program, please see our Terms and Conditions.

Sharing of Information

We do not sell your personal information. We may share your information with:

• Agency personnel: authorized staff involved in the hiring and onboarding process
• Service providers: third-party vendors that assist with recruiting operations, background checks, or technology services, subject to appropriate confidentiality agreements
• Legal authorities: government agencies or law enforcement when required by law, court order, or legal process

We require all third-party service providers to handle your information in accordance with applicable privacy laws and to use it only for the purposes for which it was shared.

Data Retention

We retain your personal information for the duration of the application and hiring process, and for a reasonable period thereafter in accordance with Agency record-keeping requirements and applicable law. If your application is unsuccessful, we may retain your information to consider you for future opportunities unless you request deletion.

Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information
• Opt out of SMS communications at any time by replying STOP
• Withdraw consent for data processing (where applicable)

To exercise any of these rights, please contact us using the information below.

Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically. Continued use of our services or participation in our SMS program following any changes constitutes your acceptance of the revised policy.

Contact Us

For privacy-related inquiries, data requests, or to exercise your rights, please contact: